Privacy Policy

This document serves as our Privacy Policy and governs the privacy terms of our Service. Our Privacy Policy is considered part of and subject to our Legal Terms. Any terms not defined herein have the same meaning as found elsewhere in our Legal Terms. The last update to our Privacy Policy was posted on August 8, 2013.

Definitions

“Non-Personal Information” or “NPI” is information that is not personally identifiable to you and we automatically collect when you access our Service with a web browser.

“Personally Identifiable Information” or “PII” is non-public information that is personally identifiable to you and obtained in order for us to provide you with our Service. PII may include information such as your name, business name, address, country of origin, phone number, email address, credit card information, and other related information that you provide to us or that we obtain about you. PII also includes the driver’s license and other identification information of your Customers that you provide to us when using our Service.

Your Privacy, Your Customer’s Privacy, and What Our Privacy Policy Covers

IDScan.net is committed to the privacy of your information as well as that of your Customers’ and takes it very seriously. Our Privacy Policy tells you what PII IDScan.net may collect from you. It also discusses how we may share PII, and how you can limit our sharing of your PII. IDScan.net is committed to providing an exemplary online experience as well as securing the privacy of all our Users. IDScan.net and any of our affiliates respect your privacy and recognize the need for appropriate protection and management of your PII as you share with us.

Information Collected

Generally, you control the amount of information you provide to IDScan.net when you use our Service. If you are just visiting our Website to find out more about our Service, you are not asked for any PII and we only collect NPI.

On the other hand, if you decide to join our Service as a Member, you will obviously provide PII to register for and use our Service. Please note that any information you provide at registration or while using our Service may be used by as described in our Terms of Service and this Privacy Policy. If you have any hesitation about providing information to us or otherwise having this information used in any manner as permitted in our Legal Terms, you should not become a Member or close your account if already a Member.

For Members, we collect your PII in the following ways:

  • At Account Registration
    In order to become a Member, you must register with our Service. You must provide some basic PII such as name and email address in order to register.
  • Account Information
    Once you become a Member, you may provide additional PII in your Account.
  • Using the Service
    Once you become a Member, you will provide the PII of your Customers in your use of our Service.
  • Customer Service
    We may collect PII when you contact us for customer service issues or when we need to investigate complaints against you or violations of our Legal Terms.
  • Online Forms and Information Requests
    Generally, we collect usage information when you fill out forms or request information from us.

For all Users, we collect NPI as follows:

  • Cookies
    Like most websites and web-based services, our Service may send a “cookie” to your computer. A cookie is a small piece of data that is sent to your browser from a web server and stored on your computer’s hard drive. A cookie cannot read data off your hard disk or read cookie files created by other sites. Cookies do not damage your system. We use cookies to identify which areas of our Service you have visited, so the next time you use our Service, we can better personalize the content that you see. Most browser software can be set to disable the use of Cookies. However, if you disable Cookies, you may not be able to use certain features of our Service correctly or not at all. We never place PII in Cookies.
  • Web Beacons
    We may also use web beacons to collect NPI about your use of our Service as well as those of our affiliates, and your use of special promotions or newsletters. The information we collect by Web Beacons allows us to statistically monitor the number of people that open our emails and why they opened our emails. Our Web Beacons are not used to track your activity outside of our Service or those of our affiliates. We do not link NPI from Web Beacons to PII without your permission.
  • Automatic Information
    When you visit our Website, we automatically receive certain types of NPI. This can include the URL of the website from which you entered our Service. We also receive the website to which you’re headed when you leave our Service. We also receive the IP address of your computer/proxy server that you use to access the Internet, your Internet service provider name, web browser type, and computer operating system. We use all of this this information to analyze trends among our Users to help improve our Service.

Information Excluded from This Privacy Policy

While IDScan.net protects your information in most circumstances, there are situations where IDScan.net and this Privacy Policy cannot protect your information or that of others. These are:

  • Electronic Communications
    Email messages are not considered secure communication forms; that is, when transmitted, they may be open to others being able to intercept the contents of such messages as they travel across the Internet and computer networks. As such, please use care in what information you place in emails you send to us. Also, our Service also allows you to receive SMS message notifications. Your mobile device number will be exposed as well as any information transmitted in such SMS messages. As such, you understand that IDScan.net is not liable for any disclosures of such information.
  • Testimonials
    Should you provide IDScan.net with a testimonial with regards to our Service, you are authorizing IDScan.net’s use of such testimonial in public displays in any form to third parties, including Users of our Service. If you provide a testimonial, please use care when exposing any PII as such information is not protected by our Privacy Policy nor are we liable should you choose to disclose PII through Testimonials.
  • Customer Information
    Due to the nature of our Service, there may be information you are tracking using the Service that could be considered the PII of the customer receiving assistance. You are responsible for maintaining the confidentiality of such Customer information. Even if you are using our cloud-based features, IDScan.net assumes no liability for the confidentiality of information that you provide through our Service about your Customers.

How We Use Your Information

IDScan.net uses the PII that you provide for provide the Service to you and as provided below:

  • Service Communications
    When IDScan.net communicates with you about our Service, we may use the email address you provided on your Account. We will send you emails/messages to notify you of information changes as well as to contact you about other Service-related items such as billing or changes to your Service. Finally, we may also send you emails/messages with promotional information about IDScan.net or our affiliates, unless you have opted out of receiving such information. You can change contact preferences at any time through your Account settings. While you can opt-out of promotional messages, you cannot opt-out of receiving service messages.
  • Improving Our Service
    We use the PII that you provide to help improve our Service. This is done without disclosing any PII.
  • Sharing Information with Affiliates and Other Third Parties
    IDScan.net does not sell, rent, or otherwise provide PII to third parties for marketing purposes. We may provide PII to affiliates that provide services to IDScan.net with regards to our Service (i.e. payment processors, website and cloud hosting companies, etc.); such affiliates will only receive information necessary to provide the respective services and will be bound by confidentiality agreements limiting the use of such information.
  • Testimonials
    As mentioned above, IDScan.net may have testimonials where Members share their praise and success stories with regards to our Service. Such testimonials may include PII, but only as voluntarily shared by such Members.
  • Legally Required Releases of Information
    IDScan.net may have need to disclose your or your Customer’s PII, if such disclosure is (a) required by subpoena, law, or other legal process; (b) necessary to assist law enforcement officials or government enforcement agencies; (c) necessary to investigate violations of or otherwise enforce our legal rights; (d) necessary to protect us from legal action or claims from third parties including you and/or other Members; and/or (e) necessary to protect the legal rights, personal/real property, or personal safety of IDScan.net, our Users, employees, and affiliates.
  • Disclosures to Successors
    If IDScan.net was acquired or merged, in whole or in part, to another entity that would become responsible for providing the Service to you, we would have the right to transfer Personally Identiable Information to such entity and that entity would have the right to use PII according to the terms of this Privacy Policy as well as to any changes to this Privacy Policy as instituted by such entity.

Opting Out of Sharing Information

IDScan.net provides you with the ability to opt-out of future third-party disclosures of PII. Such opt-out will not affect disclosures otherwise permitted by law, including but not limited to: (a) disclosures to third-party service providers who provide certain services for our business, such as credit card processing, computer system services, shipping, data management, or promotional services; (b) disclosures to third parties as necessary to fulfill your requests; or (c) disclosures to governmental agencies or law enforcement departments or otherwise required to be made under applicable law.

Changing/Removing Information Your Information

You may change or remove PII about yourself or any Customer by using the features of the Service. If at any time you need assistance, just send us an email or customer service request form with your request.

Protecting Children’s Privacy

Even though our Service is not designed for use by anyone under the age of 18 (“Child”), we realize that a Child may attempt to access our Service or that we may receive Customer information for a Child. We do not knowingly collect PII from/about a Child; however, you acknowledge that we cannot accurately verify the age of our Users or those Customers for whom a Member sends us information. You understand that we have neither responsibility to do so nor any liability if we do receive a Child’s information. If you are parent or legal guardian who suspects their Child has used our Service or otherwise had their Child’s information transmitted through our Service, please contact us immediately to remove your Child’s information. We will ask you to provide identification to confirm that you are indeed the Child’s parent or legal guardian. If you are a Child, please do not attempt to use our Service; and please don’t attempt to use fake IDs!

Protecting the Privacy of Others

When using our Service, you necessarily are submitting the PII of your Customers. IDScan.net has no control over what is sent to us by our Members. While we use commercially reasonable standards to protect the privacy of the information sent to us by our Members, we are not entering into the Privacy Policy with the Customers of our Members. If your PII is submitted to IDScan.net by one of our Members, you will always look to them as to whether the transmission of such information and what the Member does with it was authorized and acceptable to you.

Links to Other Websites

You may see links to other websites when using our Service. IDScan.net has no control of such websites and you agree that these websites are not under our control nor are they subject to our Privacy Policy and other Legal Terms. These websites will likely have their own privacy policies and legal documents to which you must agree in order to use these websites. We have no responsibility for these websites and provide links to these websites solely for your convenience. You acknowledge that your use and access of these websites is solely at your own risk. It is your responsibility to check the privacy policies and other legal documents of these websites to see how they treat your personal information.

Our Email Policy

IDScan.net and our affiliates fully comply with international laws regarding the sending of SPAM. You can always opt out of receipt of further email correspondence from IDScan.net and/or our affiliates. We agree that we will not sell, rent, or trade your email address to any unaffiliated third-party without your permission. It is very important that you understand that email is not considered a secure form of communication. As such, please take care in what you disclose in any email that you send to us.

Our Security Policy

IDScan.net has constructed our Service using industry standard encryption and authentication tools to protect PII. If you are using our cloud-based features, the third party service providers such as Amazon or Google are also responsible for the necessary security to protect information placed on their servers. When we collect PII through our Service, your data is encrypted and other industry standard technologies, such as encryption software, routers and firewalls, are used to protect your information. Unfortunately, due to the nature of the Internet, we cannot completely guarantee that PII is completely protected. Furthermore, we cannot guarantee or warranty the privacy protections of third parties such as Amazon or Google. We strongly urge you to protect any password you may have for our Service and not share it with anyone. You should always log out of our Service when not in use, especially if you are sharing a computer with someone else or are using a public computer.

Payment Sources

You will have to provide a payment source (i.e. credit card) to become a Member of IDScan.net. You understand that we use third-party billing providers to process your payment source for providing our Service to you. We work such providers to insure your payment source information is protected, and we will actively protect your payment source information while it’s in our possession. However, you understand and agree that we can’t control nor can we be liable for the acts of third parties. If you see what you believe to be fraudulent transactions regarding our Service, please contact us immediately. We will work with you and authorities as best we can to help resolve such issues.

Privacy Policy Updates

IDScan.net reserves the right to modify this Privacy Policy at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by email, or by means of a notice on our home page. We will also change the “Last Updated” date at the beginning of this Privacy Policy. Any changes we make to our Privacy Policy are effective as of this Last Updated date and replace any prior Privacy Policies.

Questions About Our Privacy Practices or This Privacy Policy

If you have any questions about our Privacy Practices or this Policy, please email us at [email protected] or use the Contact Us form as found through our Service.