College Campus

Using Visitor Tracking Technology to Keep College Campuses Safe

Colleges and Universities can track capacity and maintain compliance in dorms, dining halls, classrooms and more using cloud-based technology.

Colleges and universities across the country are considering when and how to reopen their campuses. Whether it is for summer classes, or waiting for the fall semester, safety remains a key priority. With campuses spread across many buildings and students living in close proximity, among other factors, colleges and universities have a unique set of challenges for preventing the spread of a virus like COVID-19. 

A cloud-based visitor management system—like that offered by—can provide colleges, universities, and businesses with multiple buildings and points of entry with a visitor  and student tracking system to increase campus safety. 

Knowing who has come to your campus, and where they have been, increases safety in the following ways:

  • Tracking who has been on campus, allowing schools to perform their own contact tracing
  • Recording each guest’s entrance to track occupancy to enforce social distancing protocols
  • Capturing and documenting temperature with this new thermal thermometer 

How it Works

Using a handheld or desktop ID scanner’s Visitor Management software scans government-issued IDs, as well as school-issued student or staff IDs. Using the individual’s information on the ID, the platform creates or updates a record for that individual in the cloud-based database and creates a date- and time-stamped record of the visit. Information such as visitor temperature, whether the visitor has signed a waiver, a visit timestamp, and any customized notes can be recorded and accessed in an online web portal.

This ID and thermal scanning technology is ideal for use in academic buildings, admissions, security checkpoints, student events, residences, libraries, dining halls, and more.

Where to Use Visitor Tracking

Academic Buildings 

If you have occupancy limits, then you need a way to track who has entered and exited a building. Scan student IDs and faculty and staff badges at an entry point or front desk to check all individuals into and out of the building. Visitor’s temperatures may be detected and recorded. Scan visitors at any building and access entire campus visitor records in one online portal using VeriScan Online. Visitors may be classified by visitor type.

Admissions Offices

Guests coming to campus for a tour or other business may be visiting from a different state or country. With accurate records of everyone who has stepped foot on campus, schools can perform their own contact tracing in the event of positive cases on campus. 

Security Checkpoints

Whether the security checkpoint is a vehicle guard shack, administrative building entrance, or outdoor checkpoint, offers mobile handheld and desktop scanners to accommodate different environments.  Pair a scanner with a thermal scanner to detect temperatures of all staff and visitors without any contact. This thermometer enables users to set a healthy temperature range and measures temperatures within 0.2 degrees Fahrenheit accuracy. 

Student Events 

Student events can be densely populated and are often held indoors—both of which contribute to the spread of COVID-19. University staff can use handheld scanners to read student IDs upon entering the event. Know exactly who attended which campus event, including sporting events, lectures, and concerts. 

Dining Halls, Libraries, and Residences

Students spend a lot of time in densely populated buildings on campus, and viruses have historically spread quickly in these environments. Before entering these buildings, students can swipe their own ID for a contactless check in and check out to record their visit. All time stamped data is available for historical access and export. 


Colleges and universities can use data collected by checking in students, faculty, staff, and visitors to identify virus hotspots on campus. The data can be used to notify and quarantine anyone who was exposed to the virus, which can slow the spread on campus. Call 888.430.8936 to speak with a member of the team. They can help you determine the most effective solution for your college or university’s needs.