Technology Automates Loyalty Enrollment, Visitor Management, and ID Verification
ID scanning isn’t just for bars and nightclubs; dispensaries can benefit from it as well. It will streamline their operations and ensure that dispensaries are compliant with state and local law.
Tracking Amount of Marijuana Purchased Each Day
Certain states such as Oregon require that dispensaries cannot sell more than 7 grams of flower (on four immature plants) to an individual in a day. For this reason, dispensaries must have a way to track how much they are selling. This is where ID scanning can help. ID scanning applications such as VeriScan make it easy to note the amount of marijuana a customer has purchased and will time stamp this transaction when the ID is scanned. All of this information can easily be accessed and exported should law enforcement ever require it.
Passing Compliance Checks
While many states don’t require dispensaries to use an ID scanner, certain cities such as Aurora, CO require proof of age with an ID scanner. The first violation of selling to a minor can constitute a $3,500 fine or 5 days with a suspended license. A second offense can merit a 30 day license suspension where as a third offense of selling to a minor within a year time frame can cause a dispensary to lose their license. Whether a city requires you to use an ID scanner or not, it is worth it to prevent losing thousands of dollars, or worse, your business. On MarijuanaVenture.com, enforcement chief for the Liquor and Cannabis Control Board, Justin Nordhorn, states, “Door security staff read so many IDs during the course of their shift, they can fall prey to complacency.” The use of ID scanners eliminates the chance to be complacent.
ID scanners are also valuable when it comes to compliance checks with the State Liquor & Cannabis Board. ID scanning applications such as VeriScan or WizzForms will time stamp an ID scan and displays the age of the buyer should the board ever ask for proof that adequate effort was made to verify a buyer’s age.
Automating Restricted/Limited Access Visitor Processing
According to Rule M233 of Colorado’s Medical Code for dispensaries, those not licensed to be in certain areas of a dispensary are required to wear a badge which then must be submitted to the state. Visitors in a restricted access or limited access area are required to wear such badges. ID scanning solutions such as this one, can be paired with a simple badge printer such as the Dymo 450 to print badges upon the scan of the ID with the information required by the state.
Whether as a dispensary you want to streamline your customer processing or ensure compliance, ID scanning will make a positive impact on your bottom line.
We are pleased to announce that our VeriScan Online Enterprise solution has been authorized by the North Carolina ABC!
Automating ALE Requirements:
IDScan.net’s VeriScan Online Enterprise Subscription automates ABC’s requirements so when the ALE comes for an inspection, you can easily access and provide them with the records they request. VeriScan Online will ensure the following:
- Automate new member registration
- Alphebatized membership roster
- Alphebatized visitor log
- Hobby automation
- Ensure compliance and prevent fines
- Provide efficient operations and positive staff and patron experience
- Group members such as VIP and Banned
- Share alert lists between clubs and other VeriScan Online Enterprise users to receive an alert such as entry of a Banned patron, arrival of VIP, etc.
The Alcohol Law Enforcement (ALE) is responsible for the enforcement of ABC Laws. They are a division of the Department of Public Safety.
As a bar owner in North Carolina, you know the importance of complying with ALE and its unique requirements. Many of you have establishments which the ABC considers to be a private club. The North Carolina ABC rules can make ensuring compliance a time consuming and laborious process.
Some of ABC’s Requirements for North Carolina:
- Membership Roster with all Members Names & Addresses in Alphabetical Order
- Signed Membership Agreement in Alphabetical Order
- Alphebatized Visitor Log
- Member Hobbies
Bar Owners’ Challenges:
You are in a challenging position. You have to ensure that you meet the above requirements while also still focusing on training employees, ensuring your customers receive a positive and timely experience and ensuring that your staff can focus on their actual responsibilities rather than tedious labor.
Currently, many bar owners are keeping paper logs and having employees file them manually and in alphabetical order at least once a week to prepare for a possible ALE visit. While this meets compliance, it is not efficient for operations and wastes precious time that you could dedicate toward enhanced service, marketing efforts, etc.
In an Ideal World, a North Carolina Bar Owner Would Like to be Able to:
Automatically collect & store patron info and classify them as a member or guest
Receive notification of when membership fees are due
Have patron electronically sign membership agreement and store alphabetically for your records
Print out a membership card after automatically collecting patron information
Have an easily accessible and alphebatizable visitor log
On Monday, May 30th the Louisiana Senate voted to pass a bill that allows residents to decide whether they want a driver’s license or other state ID card that is compliant with the Real ID Act.
The bill was proposed by Louisiana State Senator Yvonne Dorsey-Colomb (pictured below) and passed with a 28-9 vote. Governor John Bel Edwards plans to sign the bill into law.
Proponents of the bill believe that Louisiana residents should have this option in order to protect their privacy.
As discussed in our last blog post, opponents of the Real ID Act feel that it violates privacy and makes it easier for hackers to obtain personal information due to the fact that the information will go into a database that is shared between states.
To learn more about this bill click here.
Need a refresher on the Real ID Act? Click here.
Illinois will change the way they issue IDs as part of its efforts to become compliant with the Real ID Act.
According to the Department of Homeland Security, Illinois, along with Minnesota, Missouri, and Washington are not compliant with the Real ID Act.
Illinois will begin the process to become compliant this summer. Tuesday, May 24th, Jesse White, Illinois Secretary of State, announced the steps Illinois will take to achieve compliance. Beginning in July, new licenses and other state ID cards will be mailed to the applicant after they pass a number of fraud checks. In the meantime, the applicant will receive a temporary paper to serve as their identification.
DHS has created the following deadlines:
- All U.S. Residents flying domestically will be able to use a driver’s license orother form of identification accepted by TSA until January 2018.
- Beginning January 22nd, 2018, residents must present an alternative form ofidentification unless they are a resident of one of the states which has been granted an extension.
- Beginning October 1st, 2020, all U.S. residents are required to have a Real IDcompliant license or another form of TSA-approved identification for domestic airtravel.
We have discussed the Real ID Act in previous blog posts, but we have not covered the reasoning for states such as Illinois’ hesitance in becoming compliant. According to the Examiner, several states have not wanted to transition to Real ID compliance because they feel it minimizes states’ rights as well as individual privacy.
Federal funding for Real ID compliance is only issued to states that agree to link their databases to other states so information between DMVs can be shared.
As discussed in Cynthia Hodges’ article on the Examiner, Jim Harper, Director of Information Policy Studies at the Free-Market CATO Insitute and a member of the U.S. Department of Homeland Security’s Data Privacy and Data Committee, states, “The Real ID Act represents a transfer of power from individuals to institutions, and that transfer threatens liberty, enables identity fraud, and subjects people to unwanted surveillance.”
While there is controversy surrounding the act, the majority of states are compliant or are in the process of becoming so. We will continue to keep readers updated on the act.
To check the status of your state’s compliance on the Real ID Act, click here.
Bar owners are increasing their due diligence in terms of checking ID’s. More and more bars now use ID scanners to detect fake IDs. This is so important as the increase in underage drinking has caused more tragedies as a result. According to CNN.com, 4300 deaths annually are caused by underage drinking.
While bouncers check ID’s at the door, an important second step is often missed-checking the ID at the bar. Bar tenders often get busy or assume that because an ID has been checked at the door, they do not have to check it. This is not the case. Bar tenders, not just bar owners, are liable for serving minors.
Make sure you protect your employees, guests and your business. Check patron IDs at point of entry and the bar. To ensure the IDs are valid, use an ID scanner. In the unlikely event that an extremely good fake goes undetected, ID scanners will stand up in court, saving you liability and money in fines. They also save time, your employees don’t have to second guess themselves or waste time squinting to read the information on the ID; the scanner will do that for you.
To purchase an ID scanner, , or to learn more about ID scanning, visit idscan.net.
With the arrival of summer, states across the nation are taking precautionary measures to crackdown on underage drinking. One of several examples can be seen in Washington’s youth access compliance check program.
The Washington State Liquor Board has initiated a program to help prevent minors from drinking. They have selected a particularly interesting approach through employing the assistance of 18-21 year olds. The WSLCB refers to this demographic assisting them as “IA”s- Investigative Aides. They plant the IA’s throughout local bars to see how the bartender or bouncers respond to their ID’s.
While this approach lauds creativity, why not use an ID scanner and parsing system that is 100% fool proof? IDScan.net has the most up to date technology in ID scanning. Our software reads ID’s from all 50 states as well as Canada and various Mexican forms of identification. Our software is user friendly and provides data that is 100% accurate. This way, you are always in compliance with federal and state laws and do not have to dedicate manpower that would be more beneficial elsewhere. You will never have to pay a compliance fine again! Due to our 10+ years of experience, we know every issuers format and timeframe so you never have to worry about whether an ID is no longer valid. The proprietary algorithm we have built in our software notifies you as to whether the ID is authentic. We recommend checking out our software VeriScan Mobile https://idscan.net/wp/solutions/mobile/veriscan-mobile/.
Do your civic duty this summer and help protect America’s youth. Check out IDScan.net’s complete solutions at http://store.idscan.net/Complete-Solutions_c_11.html.
At IDScan.net we take pride in being a one stop source for bars and nightclubs ID verification and scanning needs. If asking yourself, “Is my ID verification process cutting it?” take note of these 5 steps to ensure that it is.
1. Contact your state’s regulatory body for guidelines and advice.
In Louisiana we have Alcohol and Tobacco Control. In Mississippi there is Alcoholic Beverage Control. These administrative bodies serve the same purpose but have different policies and preferences on how to follow alcohol and tobacco regulations. By contacting your state’s policy enforcing group, you ensure that you have the most relevant guidelines and information to help you stay in compliance.
Familiarize yourself and your staff with both federal and state policies towards alcohol and tobacco sales. Is there a minimum age a client must look to avoid being ID’d? How do you verify the authenticity of the ID? Do you need an electronic record of having verified the ID? How long must you maintain client data proving your customer base was carded and of age? How do you record underage offenders? The first step to achieving and maintaining compliance is knowing how to define compliance.
2. Create specific, achievable practices to follow the regulations and suggestions provided by your regulatory body.
Sit down with your staff and discuss the most effective ways to comply with set alcohol and tobacco sale policies. How will you deal with invalid ID’s? What scanners will you implement to verify the authenticity of said IDs? Where will these scanners be located and who will have training and access to them? There are more steps to compliance than “look at every ID,” although that is certainly a good place to start.
3. Find a solution that is both secure and efficient.
While security and effectiveness should be your priority in developing you ID verification system, try to be as efficient as possible. When your establishment is busy the last thing you want is a cumbersome identification process. Take the weight off of bartenders and bouncers by implementing an automated electronic system. Regulations have become stricter, but technology has come a long way since manually inspecting each and every ID. Take advantage of this and make your verification process as painless as possible.
For a list of recommended scanners and software please see idscan.net/solutions.
4. Train your staff in best practices for alcohol and tobacco sales.
There are plenty or resources that can be found through regulatory bodies and attorney general offices.
For example the Mississippi Attorney General’s Office released this useful guide that educates managers and staff on best practices for accountability: http://www.ago.state.ms.us/wp-content/uploads/2013/08/Guide-to-Prevent-Underage-Alcohol-Tobacco-Sales-to-Minors.pdf
Although Mississippi’s laws and policies may not be identical to your state’s, the information contained is still relevant as it explains important overall policies (e.g. how to calm, handle belligerent customers, how to diffuse tense or heated situations).
5. Be consistent and thorough.
Don’t fall into bad practices such as assuming someone’s of age because the bar is packed. Incentivize your staff into checking IDs regularly. Many managers have had success by implementing a rewards program for the confiscation of fake IDs.
A major pitfall many bars and nightclubs experience is the prevalence of the idea that more customers equal more tips. This unfortunately translates into underage customers also equal more tips. Make sure that your staff understands the severity of regulatory punishments. IT DOES NOT PAY TO SERVE MINORS. Hold your staff accountable. Otherwise everyone will pay the price.
If you have any questions about the steps listed above, don’t hesitate to reach out to us. We’ve been helping businesses implement and execute ID verification programs for over ten years. We’ll help you take the steps necessary as well.