IDScan.net recently provided an oil refinery giant with new visitor management solution to facilitate their automated entry process. The solution is kiosk-based and requires no supervisor or manual oversight. Everything from entry request to database checking to badge printing is automated.

The refinery deployed this solution to six entry points at their facility, so that they are secure from all access points and may track exactly where on the premises each visitor is.

Visitor Management Systems Pipeline:

The VeriScan Online Visitor Management Systems module is a multifaceted solution covering each step of the visitor management process:

The first step in the VMS pipeline is the access request form. By utilizing this access queue you take the first step to fully automating your security solution. Prospective visitors are provided with a link to a customizable request form. Upon completion, this form is sent to a processing queue to be reviewed.  If your business is qualified for government database checks they are performed at this point.

The second step of the VMS pipeline occurs upon the visitor’s access request clearing the database checks and a visitation has been scheduled. Upon arrival at your location, the visitor will scan his ID. This can be done with a myriad of devices, however we suggest either an Infinea Tab Scanner for iPad, or the Honeywell Captuvo models for iPhone and iPad. Upon scan, the software will display demographic information such as name, age, address, gender, date of birth, as well as the ID’s expiration date, indicating its validity.   After clearing this second round of security, the guest moves forward in the pipeline.

The third step is to print the guest a visitor’s badge. This badge is customizable and can include a picture of the guest and all relevant information, include an expiration date and time. Small thermal printers are recommended for this process, as they are inexpensive and easily deployable. Upon providing the visitor with an expiring badge they become authorized.

The fourth step to the VMS process is record keeping. All logged IDs can be found at the VeriScan Online dashboard at www.veriscanonline.com. From there, security managers can generate reports, create custom groups to further categorize your visitors by interest or purpose (e.g. investor, maintenance, contractor, etc) and monitor other visitors in real-time.

Using a sophisticated, modern, visitor management solution will save your company labor costs and time spent processing would-be clients and customers. It will also provide you and your business the peace of mind knowing that your solution covers against all risks, and certifies that your guest and your business is protected in the event of an emergency.