4 Reasons a Strong Visitor Management System is Critical for Correctional Facilities

Progressive prisons across the globe are using ID scanning to streamline their visitor management. In the United States, there are over 2,220,300 incarcerated adults, so having the ability to easily track who is coming in and out of the facility to visit these prisoners is absolutely essential to securing the grounds, reducing risks and increasing operational efficiencies.

Here are four reasons a robust visitor management system centered on quality ID scanning is critical for prisons:

  1. For many prisons, the visit process occurs before the visitor even sets foot on prison grounds. With ID scanning applications like VeriScan Online, facility personnel can create and send a visit request to the security director with an electronic request form. This form includes such information as the start of the visit, host’s name, visitor’s name and other pertinent informaiton. Once the request is submitted, the security director will ultimately decide whether or not that individual is approved for the visitor queue. The scheduled visits can then be viewed by the appropriate security personnel. On the day of the visit, prison security personnel scan the visitor’s ID. In less than 1 second, the necessary information is collected and a visitor badge highlighting the person’s name and picture, alongside how long the visitor is allowed on the premises can be produced.
  2. Some facilities use biometrics as part of their visitor management processes. Once a person scans their ID and gives their fingerprint, the next time their fingerprint is scanned, their ID data and other relevant information, such as their image will pop up on the screen. This is a great feature for prisons that are trying to ensure a high level of security as well as expedite the check-in process even further.
  3. A higher level of identity validation can be necessary. If an andividual or their ID were to seem suspicious or security personnel wanted to gain more information on the visitor, they could run background checks on the individual by scanning their ID for further background information. The results from these checks appear in a matter of a few seconds. In addition, some facilities have existing lists of “banned” visitors. These lists can be imported into certain ID scanning software (such as IDScan.net’s VeriScan Online) so if their ID is scanned, it will pop up that they are banned. This added layer of security helps keeps prison staff and prisoners safe.
  4. Visitor management systems offer benefits beyond security. Many prison facilities like to have first-time visitors sign an electronic waiver or an agreement to adhere to the facility’s rules. Once the waiver is signed, it will automatically be saved, stored and linked to that individuals ID scan. If a visitor was to break prison rules or claimed that they were unaware of said rules, IDScan.net’s software allows prison personnel to easily access visitor records. In this case, it would show a signed copy of the rules that the visitor signed. This waiver component will help visitors comply with prison regulations.

IDScan.net can help you reduce prison visitor’s wait time and optimize the check-in process. Learn more about IDScan.net’s visitor management solutions, here or call our VeriScan Online account specialist, Alycia at 888-430-8936 x 103!